Program Manager with German | f/m/d

Your responsibilities

• driving multiple complex projects with a budget of approximately €1m - €3m and taking responsibility for their delivery using formal project management techniques as appropriate by facilitating communication, coordination, planning, and execution across teams and business partners
• planning and follow-up on assigned projects - including time scheduling, cost planning, resource management, quality assurance, etc.
• producing a Charter for each project based on the agreed scope, defining the budget, identifying the resources, creating the schedule, outlining the approach and suggesting the sequencing of work required to execute the project effectively
• collaborating with internal Infrastructure and Operation teams to troubleshoot project planning issues facilitating design, planning, and implementation workshops with internal and external stakeholders
• preparing, planning, and supervising IT projects areas of delivery, implementation, and integration of IT infrastructure and systems
• proactively managing project risks and issues; developing effective mitigation/treatment plans
• managing project meetings, schedules, milestones, and delivery
• preparing project correspondence and presentations, as needed, for status reports, executive updates, meetings, annual planning, etc.
• ensuring all project costs (actuals) are actively tracked and managed, including SOWs/Purchase Orders, contracts, internal resource assignments
• coordinating the completion of all documentation, project plans, change requests, approvals, lifecycle steps and compliance gate requests on time to ensure the project continues to align with the agreed schedule
• building and maintaining a successful relationship with teams and business partners

Our requirements

• fluent English and German
• min. 7 years of experience in successfully managing the delivery of multiple IT infrastructure, workplace or application projects within a technically complex and dynamic environment, ideally in a global Finance/Insurance or regulated industry
• experience of technology and services and partners in the following areas is required: Workplace technology, Global IT Support and Service Management
• experience working with matrixed resources across the following disciplines is required: IT Operations, Infrastructure, Networks, Engineering and Application Management
• working knowledge of Project Management, e.g., Managing Successful Programs (MSP), Prince2 and agile project management tools and methodologies
• strong management skills including project management, financial management, change management and facilitation
• demonstrable experience in setting up and driving successful global programs
• demonstrated strong personal organizational skills and the ability to coordinate the efforts of others globally in the successful delivery of projects
• ability to work in complex organization structures and tenaciously forge a path for delivery resulting in business outcomes and stakeholder benefit
• excellent project planning, budget, scoping, costing, and scheduling ability
• proven ability to create meaningful reports and summarize project health status for stakeholder presentations
• ability to drive a mixture of functional and geographic workstreams and co-ordinate step change delivery to the business in a unified way
• knowledge of infrastructure integration issues at the international level
• experience in managing distributed teams and able to work in a matrix setup
• excellent communication and presentation skills

Optional

• experience using Clarity to manage projects and programs is desirable

About the role

What we offer

• Let's be healthy – medical package, sports card, and numerous sports sections – these are some of the benefits that help our employees stay in good shape.
• Let's be balanced – work-life balance is a key aspect of a healthy workplace. We offer our employees flexible working hours, a confidential employee assistant program, as well as the possibility of remote working. However, staying at home with our in-office gaming room and dog-friendly office in Warsaw won’t be easy.
• Let's be smart – we organize numerous workshops and training courses. Thanks to hackathons and meetups, our specialists share their expertise with others. Additionally, we have a wide range of digital learning platforms and language courses.
• Let's be responsible – each year, we participate in several CSR activities, during which, together with our colleagues, we do our best to create a better future.
• Let's be fun – company-wide bike races and soccer matches, film marathons in our cinema room or other engaging team-building activities – we got it covered!
• Let's be diverse – every team member is valued, regardless of gender, nationality, religious beliefs, disability, age, and sexual orientation or identity. Your qualifications, experience, and mindset are our greatest benefit!

Benefits

• sharing the costs of sports activities
• private medical care
• sharing the costs of foreign language classes
• sharing the costs of professional training & courses
• life insurance
• remote work opportunities
• integration events
• employee referral program
• charity initiatives

ERGO Technology & Services S.A.