Senior Manager / Associate Director - Business Applications Delivery

Our requirements

• Deep experience in fund administration technology, PE operations, or fintech platform delivery
• Expert understanding of closed-end fund structures, waterfall calculations, investor accounting, and fund admin workflows
• Track record managing enterprise SaaS platforms and third-party vendor relationships
• Proven success leading multi-jurisdictional system implementations from scoping through go-live
• Working knowledge of API/ETL architectures, data warehousing, and automation frameworks
• Familiarity with regulatory compliance (KYC, CRS, FATCA) and audit processes
• Hands-on experience with Azure cloud infrastructure, OKTA identity management, and Snowflake data replication
• Exceptional stakeholder management across global teams, senior leadership, and external clients
• Flexibility to support a predominantly US client base and secondary Luxembourg portfolio; comfort with evening and occasional late-night engagement is essential
• Preferred Qualifications
• 15+ years in private equity or alternative investment fund services
• Background in system automation, operational optimization, or platform engineering
• Understanding of depositary oversight, safekeeping, and cash-flow monitoring
• Experience leading large-scale data migrations and platform modernization programs
• Prior experience at a top-tier consulting firm
• What Sets You Apart
• You manage multiple concurrent client migrations without compromising data integrity or timelines
• You have an obsessive eye for detail; errors don’t get past you
• You are self-directed with a strong ownership mentality; you drive outcomes, not wait for instructions
• You thrive under pressure where priorities shift and deadlines are non-negotiable
• You communicate complex requirements clearly to technical teams and non-technical stakeholders alike
• You present with confidence and credibility to senior leadership and clients
• Who You Are
• A doer who rolls up their sleeves and delivers across competing priorities with zero drop in quality
• Proactive; you identify what needs to happen next and make it happen
• Detail-obsessed; data has zero tolerance for error, and neither do you
• A clear, concise communicator who adapts to any audience
• A systems thinker who understands data flows across platforms and anticipates downstream impacts

Your responsibilities

• End-to-end delivery of PE technology services across a portfolio of high-value client accounts
• Strategic direction and day-to-day optimization of the Private Capital Suite (PCS), Vistra’s core SaaS platform (FIS) for closed-end PE funds
• Platform operations spanning depositary services, fund administration, and management company automation
• Implementation of a specialized waterfall calculation and modeling engine integrated with PCS
• REST API integrations powering automated workflows and client reporting
• Fund accounting standardization across jurisdictions, balancing global consistency with local compliance
• System Integration & Connectivity
• Architect inter-system connectivity between PE platforms and the broader Vistra ecosystem
• Own upstream integrations (Investor Life Cycle, KYC) and downstream feeds (Screening, data portal, client datalake)
• Manage high-fidelity data exchange with Tier One clients
• PE Operations
• Onboarding: Lead fund accounting setup, org chart/structure design, consolidation mapping, COA validation, and client go-live
• System Control: Execute quarterly reviews and annual audits; maintain process documentation and user community communications
• Automation: Own API/ETL/scheduler operations, FX automation, subsequent close processes, partner transfers, and valuation workflows
• Roadmap & Innovation: Drive the systems roadmap; manage vendor relationships; champion emerging solutions informed by industry trends
• Project Leadership
• Lead the Digitalized Waterfall Engine build and PCS integration
• Drive PE data warehouse development delivering standardized feeds to Tier One clients
• Support PCS infrastructure modernization (EU-Azure migration, OKTA enablement, Snowflake replication)
• Contribute to Financial Statement Automation, Investor Life Cycle Onboarding, and Management Company initiatives
• Design business and system workflows for debt-PE hybrid fund servicing

About the project

What we offer

• Health of our employees is important for us – you will have a possibility to obtain a co-financed private health care for you and your family members
• We believe in healthy and active lifestyle, which is why you will have a possibility to obtain a co-financed sport card (Multisport)
• If you value a good work-life balance, then it will make you happy to have a possibility of a hybrid work in flexible working hours
• Is safety important for you? You will have a possibility to obtain additional life insurance with us!
• Because we believe in constant development and importance of foreign languages, you will have a chance to join free courses in English or German.
• Is a constant development as important for you as for us? Perfect! You will have a chance to participate in multiple internal courses, have a clear development and career path and possibility to participate in external courses co-financed by Vistra!
• Is the time and comfort important for you? Gladly our office is in the city centre with convenient public transport connections.
• Awareness and ecological footprint are important for us! We encourage to choose a bike as transport to work – for which we have a special parking in our eco-friendly building

Benefits

• sharing the costs of sports activities
• private medical care
• remote work opportunities
• flexible working time
• employee referral program
• modern office
• subsidized training
• internal training
• free language courses (English, German, Polish)
• preferential terms of life insurance
• fruit Mondays
• CSR initiatives

Vistra Poland