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Technology Operations Coordinator
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Offer summary

(Summary generated by AI based on the full job description)

The project focuses on technology operations coordination and data analytics using Jira, Confluence, and AI. Key responsibilities include managing IT department operations, organizing meetings and events, handling invoices and budgets, and creating real-time reports and dashboards. A strong analytical mindset, experience in a product-led company, and advanced skills in executive presentations are required. The offer includes flexible working hours, private medical care, and life insurance.

Technology Operations Coordinator

Company: Travelplanet.pl

from: 22 July 2026
to: 21 August 2026
salary not specifiedB2B contract (full-time)
salary not specifiedcontract of employment
Salary details
basic salary
Offer parameters
level:mid • senior
working mode:hybrid
Wrocław, Fabryczna
Wrocław, FabrycznaLegnicka 48gView on map

Requirements

Expected technologies

PMO
Data Analysis
Operations
PowerPoint
Claude

Optional technologies

Jira
Confluence
Excel
Budgeting

Operating system

Windows

Our requirements

  • 3+ years of experience in IT Operations, PMO Analytics, or acting as a highly analytical Executive/Business Assistant within an IT department.
  • Product Company Background: Proven experience working in a product-led company (developing its own internal products or SaaS solutions).
  • Fluent English (both spoken and written) is mandatory, as you will work in an international environment.
  • Strong Analytical Mindset & AI Utilization: Proven ability to work with raw data and leverage modern AI tools to analyze metrics, generate reports, and streamline daily operations.
  • Executive Presentation Skills: Exceptional ability to translate complex IT metrics into clear, professional reports and presentations for C-level management (expert level in PowerPoint and Excel).
  • Assertive & Accountable: You possess a strong personality. You are capable of holding Engineering Managers and teams accountable for time-tracking, reporting standards, and deadlines without needing the CTO to intervene.
  • "Right-Hand" Mentality: You bring a pragmatic, hands-on approach to your work. No task is too small - you are just as dedicated to running complex analytical reports as you are to maintaining a decision log and organizing department logistics.
  • Highly Organized: Exceptional ability to multitask, proactively identify missing data, and keep the IT department running smoothly behind the scenes.
  • Financial & Business Awareness: Basic experience or strong willingness to handle technology department administration, including processing invoices, tracking budgets.

Optional

  • Experience with Jira, in configuring workflows, creating advanced queries (JQL), and building complex reporting dashboards to track team performance.

Your responsibilities

Group CTO Support & Department Operations
  • Managing the daily operational flow of the technology department and taking ownership of ad-hoc administrative tasks.
  • Capture comprehensive summaries from executive and cross-functional meetings, maintain a centralized decision log, and assertively track action points to ensure timely execution
  • Organize, coordinate, and facilitate department-wide events, including All-Hands meetings, technical workshops.
  • Manage financial administration: process and approve invoices, track department budgets, and prepare cost summaries.
  • Assist in executive calendar alignment, ensuring the CTO's time is prioritized around key strategic initiatives.
  • Organize and facilitate quarterly planning sessions, requirements gathering, and prioritization workshops.
    • Data Analytics, AI & Executive Reporting
  • Prepare reports and analytics to monitor department efficiency by using Jira and other systems to ensure complexity.
  • Work with Jira workflows and Confluence spaces across all engineering teams, standardizing them to ensure consistent data collection.
  • Leverage AI tools and modern analytics to generate high-quality progress reports, executive summaries, and dynamic management presentations.
  • Build, maintain, and own real-time performance dashboards for the CTO and leadership team.
  • Translate raw data into clear, actionable insights, highlighting operational bottlenecks and project milestones.

    • About the project

    We are looking for a highly organized, data-driven Technology Operations Coordinator to act as a operational partner to our Group CTO and Leadership. In this role you will be the central hub for all technology operations, department analytics, and executive reporting.
    Your mission is twofold: on one hand you will take full ownership of the department's day-to-day logistics – from organizing All-Hands and tech workshops to managing technology invoices and budgets. On the other hand, you will leverage AI and data from Jira to build real-time executive dashboards, prepare management presentations, and reports.
    If you have a strong analytical mind, excel at tracking metrics, and are not afraid to roll up your sleeves to handle the operational and administrative "behind-the-scenes" work in a dynamic product company, this role is for you.
    If the above sounds like an interesting opportunity we would be more than happy to hear from you!
    Please send your resume in English.
    Company

    What we offer

    • Competitive Salary: commensurate with skills and experience
    • Flexible Working Hours: Our core hours are 9 AM to 3 PM
    • Health and Wellness: Shared costs for sports activities and private medical care
    • Life Insurance: Comprehensive coverage for peace of mind
    • Employee Discounts: Access to corporate products and services at discounted prices

    Benefits

    • sharing the costs of sports activities
    • private medical care
    • life insurance
    • corporate products and services at discounted prices
    • no dress code
    • Dofinansowanie do prywatnej opieki medycznej

    This is how we work

    Technology Operations Coordinator
    I apply to:
    Travelplanet.pl
    Wrocław, Fabryczna
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